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CommonLook Office 1.2: Accessible PDF documents and forms from Word and PowerPoint – PDF Association

CommonLook Office 1.2: Accessible PDF documents and forms from Word and PowerPoint

By Duff Johnson

15. August 2012

Member News

CommonLook Office Professional box.Aimed squarely at the corporate cubicle, CommonLook Office makes it easy for non-experts to create properly tagged PDF output, including accessible PDF forms, directly from Microsoft Word and PowerPoint.

CommonLook Office Standard and Professional is now available for both 32-bit and 64-bit versions of Microsoft Office 2007 and 2010.

First introduced in 2009, NetCentric's PDF Accessibility Wizard (now CommonLook Office) was quickly established as the leading desktop software for creation of accessible PDF files from Microsoft Word documents.

“Our customers asked for PowerPoint support literally from the first moment,” said NetCentric CTO and the creator of CommonLook Office Ferass ElRayes.

The new Content Preparation checkpoints delivers accessibility features required by Section 508 but unavailable when creating PDF documents from PowerPoint by other means.

With CommonLook Office, users can now create PDF files from PowerPoint presentations using accessibility features completely unavailable in Microsoft PowerPoint itself. These include heading levels beyond H1, style mapping, table structures, and more. NetCentric provides a detailed comparison of CommonLook Office vs. other PDF creation options from Word and PowerPoint.

Once Content Preparation checkpoints are complete the US Section 508 (1194.22) accessibility regulations are addressed checkpoint by checkpoint. Full support for tables is included. PDF files generated by CommonLook Office are not only well tagged, they will also deliver good results in using the Reflow feature in Adobe Acrobat and Reader.

The add-in for Microsoft Word has also been upgraded, with new Content Preparation checkpoints, an assortment of interface enhancements and improved documentation.

"For organizations with site licenses of Microsoft Office, CommonLook Office is a cost-effective and effective way to drive a massive jump towards realization of accessible document production objectives,"  said Duff Johnson, President of NetCentric Technologies.

Both Standard and Professional versions of CommonLook Office include support for both MS Word and PowerPoint, making CommonLook Office a natural partner to Microsoft Office. The Standard edition is suitable for authors who do not produce documents with complex tables or fillable PDF forms and have no interest in customizing their workflow. NetCentric provides a detailed comparison of CommonLook Office Standard vs. Professional.

FREE trial license of CommonLook Office may be used for seven days. A single workstation license of CommonLook Office Standard is $249 while CommonLook Office Professional is $599. Upgrade pricing is available for existing users of PAW. Highly favorable terms are available for site licenses, making CommonLook Office especially cost-effective when deployed to Microsoft Office users across the entire organization.

Learn more about CommonLook Office.

About NetCentric Technologies

The leader in accessibility for PDF documents and forms, NetCentric's CommonLook suite of products are the most advanced commercially available tools for PDF document accessibility verification, correction and management while NetCentric's CommonLook-powered PDF remediation services are the most affordable, fastest and most comprehensive solution for high-volume PDF tagging in North America.

NetCentric developed the first 3rd party tools for PDF accessibility management, releasing CommonLook PDF in 2003. NetCentric's President, Duff Johnson, started the first PDF accessibility service bureau in 2000 and has served as chairman of the US Committee for PDF/UA, the International Standard for accessible PDF technology, since 2005. NetCentric takes an active role in the development and promotion of ISO Standards for PDF technology via its involvement in the PDF Association, the professional organization for PDF software developers. Headquartered outside Ottawa, NetCentric Technologies maintains offices in Washington, DC.

For more information, contact:

Tina McBane


Duff Johnson

A veteran of the electronic document space, Duff Johnson is an independent consultant, Executive Director of the PDF Association and ISO Project co-Leader (and US TAG chair) for ISO 32000 and ISO 1428 …

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